This year at area spring conferences, campuses will select new SAC members to represent each area within the BACCHUS Initiatives of NASPA. Below is everything you need to know about the position and how to run.
Student Advisory Committee Members Position Description
Students wishing to take an active role in the leadership of the BACCHUS Initiatives of NASPA may run for positions on the Student Advisory Committee (SAC). The SAC works with the SAC Directors to build cohesion among affiliates, to gather information about affiliate activities for publication in regional and national BACCHUS materials, and to promote student interests in the actions of the BACCHUS Initiatives.
There is an SAC representative elected to represent each of the twelve regional areas. SAC members will travel to a designated city during the early months of their terms for training. SAC members will also travel to the annual General Assembly in the fall. Travel expenses are covered for both trips. It is also required that the SAC representative attend their area spring conference prior to the end of their term in office.
Duties of a Student Advisory Committee Representative
SAC representatives will stay connected with their peer education community. SAC representatives maintain a working relationship with one another, the SAC Directors, the National Staff, and their respective area consultant and area teams.
SAC representatives will interact with members beyond newsletter publication and area conferences. Representatives may choose to utilize e-mail, telephone calls, or personal visits (when appropriate) to connect with members. The area Facebook pages will also be used to enhance area unity and understanding of member concerns and issues.
SAC representatives will publish at least four area newsletters, via Constant Contact, to all members in the area, the BACCHUS Initiatives staff, and the other Student Advisory Committee representatives, and the SAC Directors. Content guidelines for full newsletters as well as quarterly deadlines are provided by the SAC Directors, but additional or alternative Constant Contact mailings may be sent after discussion with the area team. Newsletters will be composed in cooperation with respective area consultants and each area consultant will preview a newsletter draft before the e-mail is sent.
SAC representatives will participate in conference calls, which will be scheduled by the SAC Directors on a monthly basis. SAC representatives should make every effort to be on these calls. SAC should give timely notice to the SAC Directors if they need to miss a call and are responsible for reviewing the content of the call notes as provided by the SAC Directors.
SAC representatives will publish and deliver the following reports to the SAC Director, who will forward them to the BACCHUS Initiatives staff as appropriate.
- Year-in-Review Report, which will be completed prior to April 30th each year and will contribute to the incoming SAC meeting and training during the summer.
- Monthly Reviews, which will be completed for each month
- S.M.A.R.T. Goals, which will be completed by the SAC during the summer training
- Any other report requested by a SAC Directors or the BACCHUS Initiatives staff
SAC representatives are responsible for updating and posting to The BACCHUS Network Facebook page. SAC should be checking the group on a regular basis to monitor posts and answer questions posed by members. SAC representatives have the opportunity to create Facebook page for their area. If an area group already exists, that representative has the responsibility of updating them.
Articles for The Peer Educator Blog
SAC representatives have the option of submitting an article for publication on The Peer Educator Blog. Interested SAC representatives will coordinate this process with Tad Spencer of the BACCHUS Initiatives staff.
Terms of Office
- SAC representatives will be elected by their respective area for a term of one year.
- The term will commence at the conclusion of the area spring conference and conclude after the area meetings held the following year at the area spring conference.
- A person is permitted to serve a total of two terms as an SAC representative. These two terms are not required to be consecutive.
SAC Election Procedure
If you wish to run for SAC, you must submit a complete nomination package to your area consultant no later than three weeks before your area spring conference. This nomination must include:
- A letter of intent of no more than two pages
- A letter from your advisor pledging support in the event of your election
- A clear photograph for display at the spring conference
- A resume including peer education-related service
- A biography of no more than 150 words
- Written answers of no more than 200 words to the following questions:
- Taking on the roles and responsibilities of SAC come with additional time commitments outside of school work/extra curricular activities, how do you plan on balancing all the demands it takes to fulfill this position?
- If you had to give three main goals for what you’d like to accomplish within the area during your term, what would they be?
- How will you use your existing skills as a peer educator to enhance the area and bring forth more interest in peer education?
- Please indicate if you will attend your area spring conference. If you are not able to attend your area spring conference, you must also include a prepared speech and answers to provided questions. These will be read on your behalf at the spring conference.
- For NASPA communication purposes, candidates must also include their campus address, permanent address, cell phone number, preferred email, year in school, and course of study.
- All required documents should be sent electronically to your area consultant no later than three weeks before your area spring conference.
Questions? Please contact us.